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Voucher

Vouchers are used to record the purchase of goods, services, and other business expenses that do not affect inventory. Purchase orders are used to record the receipt of items that are added to inventory. Each entry increases a vendor's account balance by the total amount of the voucher. Additionally, the vendor default accounts payable (AP) account is credited, and allocations to one or more accounts are debited.

Once a voucher has been created, voucher adjustments can be created to enter deductions for the vendor.

Available Actions:

Using

Adding

Changing

Voiding

Voucher Fields

Vendor	The vendor ID code.
Name	The vendor name.
Contact	The primary contact for the vendor and phone number
Desc	A description for the voucher. The description entered here will appear on the check stub and can be defaulted to the voucher line description.
Voucher	The voucher number.
Date	The date of the voucher or vendor invoice.
Invoice	The vendor's invoice number.
Buyer	The buyer ID code (optional).
Terms	The default vendor terms, the terms type can be changed on the voucher.
Invoice	The vendor's invoice number. This field may be required based on the Required Invoice Number field setting in Purchasing Options. If set to No , the vendor invoice number is not required to make Ready to pay, if set to yes the vendor invoice number is required to make Ready to Pay. Based on the Duplicate Invoice Check setting in Payables Options, the system will either allow, prevent or warn the user that the vendor invoice has been used on other vouchers, voucher adjustments or purchase orders. If set to N=not using, the vendor invoice number can be entered even if on previous transaction. if set to W=Warn, the user will be warned the vendor invoice has been used or P=Prevent which will prevent the same vendor invoice number from being used.,
Status	The default vendor terms, the terms type can be changed on the voucher. R = ready to pay, P = payment hold
Total	Total dollar amount of the voucher.

Voucher Detail
Item name/description	The voucher line description. This is included in the ledger for the voucher posted. F10 will default the header description
Account	The general ledger account number and cost center – defaults from the vendor’s default expense account
Quantity	(Optional) The number of units for the voucher.
Cost Per	The cost per unit or total value of the voucher line.
Unit	(Optional) The unit of measure for the voucher line item.

Security Required : Payables - Vouchers